GOHIGHLEVEL ANSWERS & PROMPTS: PLAYBOOK T15 · REPUTATION & REVIEWS
AUTHOR: DANIEL HALLMAN
KEYWORD: REVIEWS
PLAYBOOK T15 · Reputation & Reviews KEYWORD: REVIEWS

How do you get more 5-star Google reviews in GoHighLevel without annoying unhappy customers?

Answer: Send a personal check-in text 2 hours after a job is marked complete (Did everything look good with the work today?) and text the direct Google review link only after a positive reply.

STEP-BY-STEP INSTRUCTIONS + ANNOTATED GHL SCREENSHOTS

Steps in GoHighLevel

  1. STEP 1
    Trigger 2 Hours After Job Completion: In Automation > Workflows, trigger on Opportunity Stage Changed (Job Completed) or Invoice Status (Paid) and add a 2 hour Wait step.
    REAL GHL SCREEN · AUTOMATION > WORKFLOW BUILDER CANVAS ANNOTATED GHL SCREENSHOT
    Annotated GoHighLevel Workflow Builder canvas screenshot showing If/Else condition branch, priority routing steps, and Builder/Settings/Execution logs tabs
    1Add If/Else Condition & Tag Guard 2Chain Priority & Wait Steps 3Switch to Settings or Execution Logs
  2. STEP 2
    Send a Conversational Check-In SMS: In Automation > Workflows, add a Send SMS step: Hey {{contact.first_name}}, thanks again for choosing us today! Did everything look good with the work?
    REAL GHL SCREEN · AUTOMATION > WORKFLOWS ANNOTATED GHL SCREENSHOT
    Annotated GoHighLevel Automation Workflows screenshot showing Automation sidebar item, + Create Workflow button, and Global Workflow Settings
    1Click Automation in Left Menu 2Click + Create Workflow or Build with AI 3Check Global Workflow Settings
  3. STEP 3
    Branch on Reply Sentiment: In Automation > Workflows, add a Wait for Reply branch: if positive, send {{custom_values.google_review_link}} and enable Reputation > Reviews AI; if negative, tag service-recovery-needed and alert the owner.
    REAL GHL SCREEN · WORKFLOW > SETTINGS (RE-ENTRY & STOP ON RESPONSE) ANNOTATED GHL SCREENSHOT
    Annotated GoHighLevel Workflow Settings screenshot showing Settings tab, Allow re-entry toggle, and Stop on response toggle
    1Open Workflow Settings Tab 2Toggle Allow Re-entry Rules 3Enable Stop on Response
MODE: AGENT PROMPT
PASTE INTO CLAUDE CODE, CURSOR, CHATGPT, OR GOHIGHLEVEL ASK AI AGENT PROMPT
Create a 2-hour post-job Google Review workflow in our GoHighLevel sub-account:
1. Trigger when an Opportunity moves to "Completed" or an Invoice is marked "Paid", followed by a 2-hour Wait step.
2. Send a personal SMS check-in asking if everything looked great with today's service.
3. Add a reply sentiment branch: if positive, send the direct Google Review link ({{custom_values.google_review_link}}); if negative or hesitant, tag "service-recovery-needed" and send an urgent internal alert to the owner.
Cause
  • Blasting a cold Google review link 3 days after service gets ignored by busy homeowners
  • while sending an automated review link to an unhappy customer invites a public 1-star review before the owner even knows something went wrong.
GoHighLevel Configuration
  • Trigger a 2-hour post-invoice or post-appointment check-in text asking how the service went.
  • Branch on their reply: positive replies automatically get the direct Google review link (plus Reviews AI auto-response), while any complaint alerts the owner privately.
MENU PATH REFERENCE

GoHighLevel Menu Paths

Step Menu Path in GHL Action
Step 1 Automation > Workflows Trigger on Opportunity Stage Changed (Job Completed) or Invoice Status (Paid) and add a 2 hour Wait step.
Step 2 Automation > Workflows Add a Send SMS step: `Hey {{contact.first_name}}, thanks again for choosing us today!
Step 3 Automation > Workflows Add a Wait for Reply branch: if positive, send {{custom_values.google_review_link}} and enable Reputation > Reviews AI; if negative, tag service-recovery-needed and alert the owner.
Getting 5-Star Google Reviews in GoHighLevel with 2-Hour Sentiment Check-In
VISUAL PLAYBOOK · PLAYBOOK T15 (REPUTATION & REVIEWS) Back to Annotated GHL Screenshots ↑
DEFAULT SETUP VS. AUTOMATED WORKFLOW

Operational Comparison

Homeowner Google Review Conversion
Immediate Invoice Link: 4% Review Rate
2-Hour Post-Visit SMS: 28% Review Rate
Local Map Pack Visibility
Stale Reviews (Months Old)
Steady Weekly 5-Star Velocity

Related Questions

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